Advance requests
Staff request an advance with purpose and amount. The right manager is notified to approve.
Expense & advance settlement software
Advances out, receipts in, settled without the paperwork.
Field staff request an advance, upload receipts from their phone and settle it online. Managers approve in one place, finance sees every balance, and the settlement form is generated for you.
- Free online demo
- Written quote first
- Clients worldwide
Expense & advance settlement softwareDemo ready
Advance requestsIncluded
Receipt photosIncluded
Manager approvalIncluded
Settlement PDFIncluded
Per-staff balancesIncluded
Mobile friendlyIncluded
The problem
Chasing receipts shouldn't be a full-time job.
- Staff take an advance and settle it weeks later with half the receipts.
- Finance can't see who still owes money until someone checks every file.
- Paper claim forms travel between offices for signatures.
- Managers approve claims without seeing the receipts behind them.
What you get
From request to settlement in one flow.
Receipts from the phone
Staff photograph receipts as they spend, so nothing is lost by the time they settle.
Manager approval
Approve or reject advances and expenses in one screen, with receipts right beside the amount.
Automatic settlement
The system compares advance and expenses and shows what is due back or payable.
Settlement PDF
A signed-off settlement form is generated for each claim, ready for finance and audit.
Staff balances
See every employee's open advances and balances at a glance.
Who it's for
Made for field teams, companies and more.
Field teamsCompaniesNGOsSales staff
Wherever your business is
We're based in Colombo, Sri Lanka and work with clients in any country, fully online. Everything runs in a web browser, set up with your currency, tax rules and units. Support is in English by email and chat.
How it works
From first message to go-live.
- 1
Free online demo
Watch an advance go from request to settlement.
- 2
Your rules
We set your approval levels, expense categories and limits.
- 3
Roll out
Staff use it from their phones. Managers and finance get their own views.
- 4
Support
We adjust forms and reports as your process changes.
FAQ
Questions people ask about expenses & advances.
Something else? Email [email protected] and we'll answer within a day.
Can staff use it on their phones?
Yes. It works in the phone's browser, so there's no app to install. Staff can request advances and upload receipts anywhere.
Who approves expenses?
You decide. We set up approval levels by team, amount or role to match how your company works.
Does it work with petty cash?
Yes. Many clients use it together with our petty cash software, so all small spending is in one place.
Can it handle travel and per diem?
Yes. We can add travel, per diem or mileage categories with your own rates.
Can you change it to match our forms?
Yes. We build the software ourselves, so the settlement form can match the format your finance team already uses.
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